Recruitment Notice: Junior Administrative and Financial Officer



Since January 2020, the German Federal Ministry for Economic Cooperation and Development (BMZ) has commissioned a new project “Forests4Future (F4F)”. The project supports the implementation of the commitments of Madagascar, Ethiopia, Côte d’Ivoire, Benin and Togo to AFR100 (African Forest Landscape Restoration Initiative). The African Forest Landscape Restoration Initiative (AFR100) is a country-led effort to restore 100 million hectares of land and forests in Africa by 2030.
In Cameroon the global F4F project, in close collaboration with GIZ ProFE, supports the government in its efforts for the restoration of degraded forest landscapes and supports the design and implementation of forest landscape restoration (FLR) strategies and activities. In this context, the F4F project concentrates its efforts in the communes of Yoko and Nanga-Eboko, central region.
The main aim of the project is to rehabilitate the ecological and productive functions of degraded forest ecosystems. In this context, F4F also aims to set up mixed agroforestry systems and develop value chains linked to FLR. This project will revolve around three fields of action, namely:
1- Operational capacities are improved to strengthen governance structures that ensure local and inter-communal planning for the implementation of FLR measures around the Communal forests of Yoko and Nanga-Eboko;
2- Local communities and producers implement FLR measures, based on land use plans, around the communal forests of Yoko and Nanga-Eboko;
3- Alternative sources of household income, within the framework of FLR measures, are developed and improved in the peripheral zone of the Communal forests of Yoko and Nanga-Eboko.
For the purposes of its activities, the Project “Landscape Restoration and Good Governance in the Forest Sector in Cameroon” (Forests4future -F4F) is looking for an Administrative and Financial Officer for its office in Yoko (Central Region) .
A- Area of ​​responsibility and powers
The incumbent is responsible for the following activities:
  •  Ensure the management of purchases and the monitoring of contracts, particularly for service providers in the project area;
  •  Ensure the maintenance and storage of project equipment;
  •  Ensure event management for the project on the organizational and logistical level;
  •  Ensure compliance with financial and administrative requirements and the smooth running of processes, according to the GIZ regulations in force
  •  Scrupulously respect the rules of discretion and confidentiality incumbent on the function;
  •  Update accounting documents (local contracts, local purchases) and share information with global project finance managers in Bonn
  •  Assume other activities and tasks as instructed by his superior;

Purchases & contracts

  •  Ensure procurement of goods and services at local level in accordance with GIZ rules and procedures and ensuring value for money by comparing with procurement / contracts at national level.
  • Establish purchase orders
  •  Ensure competitive bidding, financial evaluation of bids received in accordance with GIZ P&R
  •  Receipt of goods purchased with control of compliance with the request and notification of any damage
  •  Assist in the verification of goods invoices, delivery slips, payment orders and complaints
  •  Ensure the follow-up of service contracts and local subsidies;
  •  Track the completeness and accuracy of supporting documents with partners
  •  Check all the supporting documents before disbursement according to the expenditure commitment procedures and file them appropriately;
  •  Support internal and external controls in their access to the necessary documents and apply the recommendations resulting from these controls
  •  Ensure proper control of the proper use of funds and Project materials and equipment;
  •  Coordinate the proper management of the office (monitoring of water and electricity bills, maintenance of equipment, maintenance and repair work);
  •  Supervise the keeping of the inventory of goods and equipment of the project;
  •  Monitor the proper use of service vehicles (logbooks, calculation of average vehicle consumption, interviews, administrative documentation);
  •  Report in advance any out of stock of consumables to the CTP
Event management
  •  Supervise the mission preparation procedure, in particular: logistics and mission orders 
  •  Support the organization and logistics of workshops and other activities in the project intervention area
  •  Support expense planning and payment management related to events
  •  Support the development of contracts or purchase orders in the field of events;
  •  Organize catering for internal and external meetings and workshops;
  •  Contribute to the drafting of invitation letters and thank you letters;
  •  Ensure the preparation of badges, table cards, attendance lists, list of equipment and participant kits;
  •  Ensure that the necessary equipment (according to the agreed equipment list) is available, functional, complete and ready before the event;
  •  Assist in setting up the room: layout of badges, table/easel cards, participant shirts, water, etc. ;
  •  Pay mission expenses/transport packages to participants on the basis of the attendance list previously filled in;
  •  Maintain a directory of event service providers (Restaurants, hotels, etc.;
  •  Give a good impression of the project by a considerate attitude towards service providers and partners;
  •  Ensure that the material used for the event is returned to the usual storage location;
  • Track the payment of workshop invoices
  •  Organize the reception and stay of consultants coming on mission in the project intervention area on behalf of the project.
  • Qualifications, experience and skills required
  •  University degree (Bac+3/4) or equivalent title in administrative and financial management / finance / or equivalent qualification
Professional experience
  •  At least 5 years of experience in a similar position; references required
  • Knowledge of GIZ procedures
Other abilities
  • Have strong analytical skills
  • Be independent and organized
  • Good relationship skills
  •  Have a good working knowledge of the use of information and communication technologies
  • Mastery of office suites (MS Office);
  •  Fluency in French (oral and written), good knowledge of English would be an asset;
  •  Ability to treat data and information collected as part of the service confidentially;
  •  Ability to work in a team and in a multicultural environment;
  • Flexibility to travel to the field if needed
Contract start date: September 1, 2022
Contract period: 2 years renewable
Duty Station: Yoko (Central Region)
Internal job classification: Band 3A under the hierarchical supervision of the Principal Technical Advisor
Deadline for admissibility of application files: July 22, 2022
Composition and submission of applicationsComposition (required) of application files: Letter of motivation, CV (2 pages max) and 03 professional references
All applications will only be received on our career site, via the e-recruiting platform accessible through the link:
Female candidates are strongly encouraged !
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