Recruitment Notice: Executive Assistant


A company active in the field of public works with a strong focus on road infrastructure in Central Africa is looking for an Executive Assistant whose missions and tasks are as follows:

1- Administrative management

  • Ensure the physical and telephone reception of internal and external interlocutors
  • Make appointments
  • Dealing with postal and electronic mail as well as telephone calls
  • Follow the circulation of signatures
  • Manage electronic agendas and control deadlines
  • Enter, format various documents (letters, emails, reports, etc.), reproduce and distribute them
  • Process and disseminate internal and external information
  • Respond to requests for information from other departments and from outside
  • Select and disseminate information internally and externally
  • Organize meetings and their logistics, write records of decisions
  • Participate in the administrative, financial and/or human resources management of the structure by applying the dedicated procedures
  • Organize, feed, update databases relating to administrative management
  • Feed dashboards, make extractions in information systems
  • Administration

2-Administrative and logistical organization of meetings

  • Manage the material and logistical organization of meetings
  • Ensuring the sending of agendas, invitations
  • Check the regularity of meetings: quorum ….
  • Participate in sessions, take notes, write minutes, minutes of meetings and distribute them, finalize the drafting of minutes, minutes of meetings when these are outsourced

3-Constitution and preparation of documents

  • Establishment of various administrative documents (memos, invitations, appointments, circular notes, request for explanation, etc.) in French;
  • Establishment of various administrative documents (memos, invitations, appointments, circular notes, request for explanation etc …) in English and French languages
  • Development/design of tools for operationalizing procedures;
  • Ideal candidate profile:
  • Master’s degree in language / modern letters / management of administrative affairs
  • Perfect command of French and English.
  • Experience of 06 years minimum is necessary, acquired in part or in full in a company or a project as an executive assistant.
  • Perfect use of Office Word, Excel, PowerPoint
  • Informational and regulatory monitoring
  • Event planning
  • Good legal knowledge
  • Staff administrative management

Place of work: Yaoundé.

Starting August 15, 2022.

Please send us a CV and a Cover Letter no later than 07.31.2022 to the following address: with subject: ASS/YAO

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