Calls for tenders as part of the Proximité Plus project Funded by EXPERTISE France
Implemented by ALTERNATIVES and AFFIRMATIVES Action
In Cameroon for 36 months

National Open Call for Tenders No. 001/AC/DEX/2022 for the recruitment of a hotel structure for hotel services as part of the Proximité Plus project of ALTERNATIVES CAMEROUN

1. Purpose of the Call for Tenders
The Executive Director of ATERNATIVES CAMEROUN is launching the recruitment of a hotel structure, to entrust hotel professionals with a contract for the reservation of overnight stays and the provision of hotel services in the implementation of activities/training organized as part of the Proximité Plus project funded by Expertise France.

2. Main place of performance of the contract:
Cities of Douala and Yaoundé

3. Consistency of the services
The services expected within the framework of this mission will be the following:
 Room service for the accommodation of our internal and external participants
 Services transport
 The provision of conference rooms with audiovisual equipment and the necessary device according to the planning of the planned activities
 Make available a wifi code in the implementation of the organized activities/trainings
3. Execution
time The maximum time allowed for the performance of the services covered by this call for tenders is backed by the duration of the project.

4. Allotment
Not applicable.

5. Estimated
cost The estimated cost of the operation at the end of the preliminary studies is several million CFA francs;

6. Participation and origin
Participation in this Call for Tenders is open to all hotels with jurisdiction located in the above-mentioned cities.

7. Financing
The services covered by this Call for Tenders are financed by the budget of the Proximité Plus Project.

8. Evaluation

criteria 8.1 Eliminatory criteria
 Incomplete administrative file;
 Falsified or non-compliant document;
 Financial capacity ≤5 million;
 Technical score less than 70 points out of 100.

8.2 Essential criteria:
• Presentation of the hotel structure: 8 pts
• Experience of the structure in providing similar services: 40 pts
• Qualifications and experience of the business manager and his staff : 35 pts
• Work plan and methodology proposed in relation to the terms of reference: 12 pts
• Material capacity: 3 pts
• Presentation of the offer: 2 pts

9. Consultation of the Call for Tenders
File The file can be submitted during working hours to one of the two offices of the head office of the association ALTERNATIVES Cameroon , located at 88 rue de Druix, on the 2nd floor of the Mc Myriam building, or at 2178 Boulevard de la liberté next to the Doctoral Schools Akwa Douala BP 12767 Douala, tel. :698032664/699895078, or by email at alternatives.cameroun@gmail.com upon publication of this notice.

10. Admissibility of tenders
Under penalty of rejection, the other documents of the administrative file required must imperatively be produced in originals or in copies certified as true by the issuing department or an administrative authority, in accordance with the stipulations of the Special Rules of the Call for Tenders.

They must necessarily date from less than three (03) months preceding the original date of submission of tenders or have been drawn up after the date of signature of the Notice of Invitation to Tender.

Any incomplete offer in accordance with the requirements of the Call for Tenders File will be declared inadmissible.

11. Submission of offers
Each offer, written in French or in English in 03 copies including the original and 02 copies marked as such, must reach the Executive Management of the association, no later than May 05, 2022 at 3 p.m. local time in a sealed envelope. . No regularly submitted offer may be modified or withdrawn and must be marked:
National Open Call for Tenders Notice No. 001/AC/DEX/2022 for the recruitment of a hotel structure for hotel services as part of the Proximité Plus project of ALTERNATIVES CAMEROUN

Emergency procedure
“To be opened only during the counting session”

12. Opening of bids
The opening of the offers will be done in two stages: the opening of the administrative and technical offers will take place in the first stage, followed in a second stage by that of the financial offers of the tenderers having obtained the minimum technical score required.

The opening of the administrative documents and the technical offers will take place on May 09, 2022 at 11 a.m. by an internal commission.
Only bidders may attend this opening session or be represented by a duly mandated person of their choice.
The opening session will take place at the end of the technical analysis and will only concern bidders who have obtained the minimum score of 70/100.
13. Method of selection
The service provider will be chosen by the selection method of the best bidder in accordance with the procedures described in this DAO.  

14. Award
The contract will be awarded to the tenderer who has obtained the minimum technical score of seventy (70) points out of 100 and who has the best bid.

15. Duration of validity of tenders
Tenders remain bound by their tender for 90 days from the deadline set for the submission of tenders.

16. Additional
information Additional information can be obtained during working hours at the General Management of the association, located in Akwa Douala.

Done in Douala, April 25, 2022

For ALTERNATIVES Cameroon
Franz KOGLA MANANGA
Executive director