To strengthen its management team, the French Development Agency (AFD) is looking for a versatile and dynamic LOGISTICS MANAGEMENT ASSISTANT.E – F/M for its Yaoundé agency.
ROLE
Within the management division of the Yaoundé Agency, the Management Assistant will contribute to the proper functioning of the agency by providing part of the administrative, financial and accounting management.
Specifically, this will include the agency’s logistics and general resources management component, participating in purchasing management, administrative procedures and formalities, monitoring assets, monitoring the implementation of the budget and of the agency’s car fleet logistics.
Purchasing, general resources and assets of the agency
- Follows up on the real estate leases of the Yaoundé agency.
- Monitors, on a daily basis, the maintenance of the agency’s movable and immovable assets.
- Follows up on the various suppliers and service providers for the acquisition of goods and supplies and the execution of renewal/maintenance work for offices and housing and security.
- Monitor office supplies on a daily basis.
- Maintains the database of suppliers and service providers.
- Maintains the agency’s commitments follow-up file (purchase orders).
- Keeps consumption dashboards (water-electricity and office supplies-telephone-mission expenses).
Follow-up of administrative procedures
- Takes steps with the administration for the various administrative formalities of expatriate employees and their families (residence permits, visas, gray card, permit, IM5, customs clearance, etc.).
- Tracks exemption requests.
Management control, reporting and logistics monitoring of the driver fleet
- Tracks drivers and establishes their schedule.
- Follows up on vehicle maintenance (oil changes – repairs).
- Monitors and manages the gasoline stock fund.
- Supports the archiving of agency documents.
PROFILE
- Ability to communicate effectively both verbally and in writing.
- Rigorous.se- respect of deadlines and proactivity.
- Customer and result orientation.
- Analysis and problem solving – critical thinking.
- Ability to work independently and with a team.
- Excellent command of computer tools and Excel in particular.
- BAC + 3 level, and more in logistics management or equivalent.
- At least 5 years of experience in general service management.
- Endowed with strong versatility, good adaptability, a sense of teamwork, demonstrating great rigor, organization in the work, and confidentiality with regard to the information processed.
HOW TO APPLY?