Logistics Assistant at World Health Organization

OBJECTIVES OF THE PROGRAM

Country Office Administrative Support Units (CSUs) have been established in the organizational structure for a number of reasons, including: providing support to managers and staff to enable them to fully exercise their responsibilities in the GSM environment; ensure compliance with WHO policies, procedures, rules and regulations in all transactions or for all administrative and financial matters, within the context of an enterprise resource planning (ERP) system

Description Of Duties

Under the supervision of the Administrator in charge of Operations, the Logistics Assistant provides technical support to program managers and staff members in the execution of transactions in the GSM, in the following areas: Logistics and inventory management Assist in coordinate and monitor the needs of the offices, in liaison with the units concerned; Initiate correspondence for requests for import authorizations, exemptions and emergency removals of medical and non-medical inputs, materials and equipment and ensure follow-up Initiate and carry out duty-free duty-free duty-free exemption requests requests for special import authorization Ensure the process of the actions of collection of parcels in customs Picking stocks for beneficiaries Being responsible for the storage warehouse and ensuring the monitoring of the state of conservation of stocks in optimal conditions and according to standards; Track stock movements in the store Ensure weekly updating of stock sheets and report Regularly inform the Focal Point on stock levels and status; Monitor the annual inspection process and insurance policies for all office vehicles; Provide logistical support for the distribution of inputs in the districts, the implementation of activities, meetings and field missions Purchasing management Assist in the procurement forecast; Assist the country office in the development of procurement forecasts. Based on the procurement forecast plan, the Assistant provides support for the execution of related procurement activities and may participate with or instead of the line manager in meetings with suppliers or program units; pre-qualification process and registration of suppliers in the GSM; Make requests for price estimates for items / services not listed in the WHO standard product catalog; If the prices of the items are not available, or if the If the item is not in the GSM nomenclature, the requester initiates a price estimate request in the GSM and the Assistant submits it to the program manager and assists in the ensuing RPE process; records and archives requests for price estimation of goods and services not yet included as items in the bill of material; assists the program manager in sourcing suppliers for the goods or services required and ensuring that all details are available and recorded in the GSM . In the event of a service request, price estimates are required for the services and include details such as the services requested, the budget required and the dates when the services are to be provided. Initiate or revise purchase requests for goods and services ;Ensure that the list of selected contractors/suppliers is sent for registration; Propose to the country office or help it to accept the most economical offers, with supporting documents. In the event that external services are requisitioned, the Operations Assistant assists the program or unit manager in reviewing the service request based on WHO policies. Acknowledge receipt of goods and services in GSM; Other Maintain/update data for all Country Office “inventoriable” items; Manage the allocation of office space and equipment to staff members in collaboration with the administrative services team; Assist in the production of reports, statistics and/or informational materials, when needed; Serve as a back-up solution in the event of the absence of a team member occupying a similar position or another position at the within the country office. unit to study the request for service based on WHO policies. Acknowledge receipt of goods and services in GSM; Other Maintain/update data for all Country Office “inventoriable” items; Manage the allocation of office space and equipment to staff members in collaboration with the administrative services team; Assist in the production of reports, statistics and/or informational materials, when needed; Serve as a back-up solution in the event of the absence of a team member occupying a similar position or another position at the within the country office. unit to study the request for service based on WHO policies. Acknowledge receipt of goods and services in GSM; Other Maintain/update data for all Country Office “inventoriable” items; Manage the allocation of office space and equipment to staff members in collaboration with the administrative services team; Assist in the production of reports, statistics and/or informational materials, when needed; Serve as a back-up solution in the event of the absence of a team member occupying a similar position or another position at the within the country office. allocation of office space and equipment to staff members in collaboration with the administrative services team; Assist in the production of reports, statistics and/or informational materials, when needed; Serve as a back-up solution in the event of the absence of a team member occupying a similar position or another position at the within the country office. allocation of office space and equipment to staff members in collaboration with the administrative services team; Assist in the production of reports, statistics and/or informational materials, when needed; Serve as a back-up solution in the event of the absence of a team member occupying a similar position or another position at the within the country office.

Required Qualifications

Education

Essential : Complete secondary cycle (Baccalaureate) followed by training in a technical field applied to Logistics

Desirable : – Training in the field of general administration or supplies would be an asset. – Proven writing skills and editing. Essential

Experience

: At least 5 years of practical and relevant experience in the field of logistics and inventory management with a good knowledge of the rules, regulations, procedures and practices that apply to the tasks to be performed. Desirable

: Significant work experience in a similar field within the United Nations system or multiple partners, NGOs would be an asset.

skills

Foster integration and teamwork Respect and promote individual and cultural differences Communicate credibly and effectively Ensure efficient use of resources. . The incumbent must also have solid computer knowledge in accordance with the standards of the Organization, acquired through self-training or on the job, including with regard to the Global Management System (GSM). Knowledge of WHO rules, regulations and practices would be an asset.

WHO Competencies

Teamwork

Respecting and promoting individual and cultural differences

Communication

Use of Language Skills

Essential : Expert knowledge of French.

Desirable : Intermediate knowledge of English.

The above language requirements are interchangeable.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at XAF 9,166,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave .

Additional Information

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your application is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• For information on WHO’s operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values ​​Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (ie, discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of ​​the duty station.

Grade

G5

Contractual Arrangement

Fixed-term appointment

Contract Duration (Years, Months, Days)

2 Years

Job Posting

Apr 15, 2022, 6:38:44 PM

Closing Date

May 3, 2022, 3:29:00 AM

Primary Location

Cameroon-Yaounde

Organization

AF_CMR Cameroon

Schedule

Full-time

IMPORTANT NOTICE:  Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.