Human Resources Manager

Position: Human Resources Manager

Supervisor : Administrative and Financial Director  

Position based in : Yaoundé and Garoua

Date of taking office : August 1, 2022

Job Type : Local (Full-time)

The deadline for submitting applications: July 20, 2022

Cameroon Program Overview

Wildlife Conservation Society works to safeguard wildlife and natural habitats through rigorous science, an international environmental education program and the management of the world’s largest network of urban wildlife parks. These activities contribute to changing people’s attitudes towards nature and aim to promote a viable and sustainable interaction between people and wildlife at local and global scales. WCS is committed to doing this work because we believe it is essential to the integrity of life on earth. WCS has been present in Cameroon since 1988 and since that date has worked with the government of Cameroon for the creation of several protected areas and the training of many conversationalists. Currently,

Job Description

Under the supervision of the Director of Administration and Finance, the Human Resources Officer will contribute to ensuring the general smooth running of the WCS office in Cameroon and ensure that operations and HR functions are carried out in accordance with WCS HR policies, procedures and practices. He/She will play the role of interface and coordination for all internal and external services and will generally provide functional and/or technical support in terms of administrative management and human resources to all WCS Cameroon staff to enhance the performance of the organization by ensuring the proper implementation of HR and Administration functions and Contributing to the implementation of the wildlife protection policy in Cameroon.

Place of work : Yaoundé, Garoua in Cameroon 

Line manager: Administrative and Financial Director

Job Responsibility:

1 – Recruitment and personnel file management

  • Manage recruitment procedures: Assist managers to write or modify job descriptions according to program needs
  • Organize and coordinate the staff recruitment process, in collaboration with the Technical Department concerned by actively participating in the process according to the offer distributed.
  • Prepares, updates and tracks necessary changes in personnel records, including employment contracts, time sheets, release permits; leave requests and disciplinary correspondence.
  • Ensures that deadlines in the case of drafting contracts and renewals are met and filed with the CFO for review before being signed by all parties
  • Make the necessary arrangements for the reception of new employees in coordination with the Line Supervisor and other managers.
  • Develop an onboarding schedule for new hires in coordination with Line Supervisors, and ensure new hires are trained, understand and sign WCS policies.
  • Ensures the updating of personnel files

2 – Payroll management

  • Prepare/update monthly salary statements as well as employee pay slips Regularly follow up with the accounting department for any loans and salary advances;
  • Prepare salary charges (paid by the employer and the employees) according to Cameroonian law and ensure that the relative declarations are made on time.
  • Prepare the monthly provisions for severance pay for each WCS staff according to Cameroonian law and ensure the proper monitoring of the balances of all accounts.

3 – Human Resources Management

  • Develops timetables, schedules leave and rotations in common agreement with line managers;
  • Ensures a good follow-up of accuracy of the attendance sheet maintenance of WCS Cameroon staff;
  • Ensure the update of the organization chart of WCS Cameroon according to the positions validated by the management.
  • Prepare the periodic staff performance evaluation plan based on pre-established key performance indicators and follow up with line managers
  • Takes care of aspects related to promotions, transfers, leaves, work accidents and social security;
  • Ensure proper compliance with the medical insurance agreements taken out by WCS for its staff, and ensure proper follow-up of the health insurance contribution scale file in charge of the employer and the staff.
  • Ensures that disciplinary procedures are respected; warnings, layoffs, reprimands etc.
  • Ensure compliance with administrative procedures for absences and leave and update the leave/permission monitoring table by documenting all staff absences,
  • Manage complaints from staff as well as between staff and WCS;
  • Coordinate the disciplinary process, provide advice and support in the drafting of requests for explanations and other disciplinary documents at the request of supervisors and ensure compliance with the legal procedures in force.
  • Ensures that the Project is still legal with respect to the texts in force, ensures a legal watch and always informs the Management of any change in law;
  • Ensures that the rules on staff representation are known, respected and implemented; Participates in the organization of the election of staff representatives, health and safety committee, etc.
  • Trains Project team leaders on staff management, evaluation and coaching; ensures that staff and managers are aware of HR rules.
  • Participate in the preparation of periodic human resources reports
  • Maintain confidentiality on matters relating to the management of WCS personnel in Cameroon. 

4 – Others

  • Assists in the drafting and revision of Internal Regulations, Salary Grid, Procedure Manual of the said department and all other documents necessary for the proper functioning of the WCS program in Cameroon;
  • Prepares all correspondence addressed to local authorities (regional labor inspector, taxes, etc.);
  • Ensures all archiving and classification of administrative files relating to HR. Each staff must have a complete and correctly archived HR file;
  • Fulfills all other tasks that may be entrusted to him by the Administration.
  • Reports irregularities or anomalies observed with a view to taking action;
  • Ensures the proper transmission to national WCS employees of information relating to their rights, procedures and rules in force, in particular at the time of the hiring briefing;
  • Ensure adherence by staff and WCS to all administrative and human resources management procedures of the project and the labor code, and other relevant regulations of the Government of Cameroon;
  • Prepares, distributes and publishes administrative notes and opinions concerning the internal organization of the base, any emergency measures to be taken, public holidays and/or non-working days as well as any other provision validated by WCS; ensures that the communication channels are respected, that the messages are heard (weekly staff meetings, drafting and distribution of notices for the attention of staff, organization of meeting schedules with staff representatives, drafting of accounts minutes of these meetings);
  • Ensures proper compliance with administrative and human resources procedures in force, as well as compliance with the Internal Regulations;

Qualifications required:

  • Diploma in Human Resource Management
  • Professional experience in a project: 2-4 years
  • Experience and ability to manage staff
  • Mandatory knowledge of French and English
  • Ability to live in a remote and difficult environment
  • Good knowledge of MS office
  • Maturities, open-mindedness
  • Good aptitude for legislation, negotiation, problem solving and communication
  • Ability to listen, diplomacy focused on service and the search for solutions
  • Flexibility, ability to work in a multidisciplinary and multicultural environment
  • Excellent sense of confidentiality
  • Taste for meticulous work and concern for quality
  • Very good editorial, organizational and initiative skills
  • Excellent ability to maintain formal relations with Government Authorities
  • Ability to work smoothly and constructively in a multicultural environment.

Application Submission Process:

Interested candidates, who meet the above qualifications, should send their application letter together with a CV and the names and contact details of three references to: wcscameroon@wcs.org with the following subject : Head of Human Resources  before the date limit of July 20, 2022 . Applications received after the deadline will not be considered.

Only shortlisted candidates will be contacted for the next stage of the recruitment process.

WCS is an equal opportunity employer and the organization complies with all employment and labor laws and regulations that prohibit discrimination in employment and ensures that applicants from all backgrounds are included. taken into account in a fair and consistent manner during the recruitment process. We are committed to hiring and supporting a diverse workforce. We are committed to cultivating an inclusive work environment and are looking for future team members who share this same value. The organization provides equal employment opportunities to all qualified applicants. The organization does not discriminate for employment based on age, color, disability, gender identity, national origin,

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