IPLANS SA is looking for 01 Executive Assistant as part of its activities
MAIN MISSIONS
Under the responsibility of the Managing Director, the assistant to the Managing Director will have the following main tasks:
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- Guarantee the efficient functioning of the activity of the General Manager and contribute to the organization of internal life, by positioning himself as a resource and adviser on the practices and procedures of the company;
- Organize the schedules and travels of the General Manager;
- Manage the General Manager’s agenda and travel, make appointments according to priorities;
- Assist the Managing Director: As such, she must put all her skills and know-how at the service of her department to optimize the management of activities;
- Manage planning, reception, organization of travel, preparation of meetings, communication, monitoring and processing of mail, etc.
- Organize and coordinate internal and external information. This may sometimes be confidential information relating to the operation of the company;
- Manage all specific events such as fairs, meetings, conferences, etc.
- Screen phone calls;
- Write internal communication media (reports, minutes, memos, etc.);
- Organize the business trips of a manager or an employee;
- Enter, process and archive documents;
- Ensure the administrative management of mail;
- Perform the seizure of documents of various forms and contents;
- Plan and organize meetings and events (authorities, seminars, etc.): write minutes, follow records of decisions and execution of assigned actions, prepare materials, ensure logistics, etc.;
JOB PROFILE
- Minimum level: Bac+3 in management secretariat, administrative organization or any equivalent diploma.
- Professional experience: minimum (2) years as an executive assistant
REQUIRED SKILLS
- Mastery of the office tool
- Administrative management
- Mastery of editorial standards
- Mastery of filing and archiving methods
- Master the terms of reception
- Master note-taking techniques
- Use of collaborative tools (shared planning, web conference, corporate social network, etc.)
- To be bilingual
- Mastery of computer and office tools: (Word, Excel, PowerPoint, Outlook, Internet, etc.).
SUBMISSION CONDITIONS:
All candidates must send their CV and cover letter to the following address: j.nanmeny@iplans.cm with the title of the desired position in the subject line.
DEADLINES: December 23, 2022 at 12 p.m.