MAIN MISSIONS
Under the responsibility of the Managing Director, the assistant to the Managing Director will have the following main tasks:
- Guarantee the efficient functioning of the activity of the General Manager and contribute to the organization of internal life, by positioning himself as a resource and adviser on the practices and procedures of the company;
- Organize the schedules and travels of the General Manager;
- Manage the General Manager’s agenda and travel, make appointments according to priorities;
- Assist the Managing Director: As such, she must put all her skills and know-how at the service of her department to optimize the management of activities;
- Manage planning, reception, organization of travel, preparation of meetings, communication, monitoring and processing of mail, etc.
- Organize and coordinate internal and external information. This may sometimes be confidential information relating to the operation of the company;
- Manage all specific events such as fairs, meetings, conferences, etc.
- Screen phone calls;
- Write internal communication media (reports, minutes, memos, etc.);
- Organize the business trips of a manager or an employee;
- Enter, process and archive documents;
- Ensure the administrative management of mail;
- Perform the seizure of documents of various forms and contents;
- Plan and organize meetings and events (authorities, seminars, etc.): write minutes, follow records of decisions and execution of assigned actions, prepare materials, ensure logistics, etc.;
JOB PROFILE
- Minimum level: Bac+3 in management secretariat, administrative organization or any equivalent diploma.
- Professional experience: minimum (2) years as an executive assistant
REQUIRED SKILLS
- Mastery of the office tool
- Administrative management
- Mastery of editorial standards
- Mastery of filing and archiving methods
- Master the terms of reception
- Master note-taking techniques
- Use of collaborative tools (shared planning, web conference, corporate social network, etc.)
- To be bilingual
- Mastery of computer and office tools: (Word, Excel, PowerPoint, Outlook, Internet, etc.).
SUBMISSION CONDITIONS:
All candidates must send their CV and cover letter to the following address: j.nanmeny@iplans.cm with the title of the desired position in the subject line.
DEADLINE FOR ADMISSIBILITY OF APPLICATIONS: December 23, 2022 at 12 p.m.