Integrated Development Foundation (IDF Bamenda)

Job Title: Administrative Officer

Report to: Project Coordinator

Integrated Development Foundation (IDF Bamenda) is seeking the service of a qualified, experienced and highly motivated Administrative Officer. The position will be based in Bamenda.

Job Summary:

The Admin Officer supports the project Coordinator on administrative and office management functions.

KIDSS Responsibilities:

    Property and Equipment Management

o Oversee the use and maintenance of the office equipment including the photocopier, fax, binding machine to ensure that they are in working and arrange for their repair and maintenance as needed.

o Oversee proper running of utilities for the building such as electricity water and proper function of telephone lines.

o Manage safety and security of the building and assets, and cleaning of the building

o Consistently maintains inventories of all equipment and supplies in accordance with Donor’s regulations and/or organizational policies and procedures.

    Administration

o Assist in organizing meetings and trainings, taking notes and preparing minutes during internal meeting and external meetings.

o Produce a range of documents including letters/email/memo and presentations to a good standard by the required deadline

o Support procurement processes, by ensuring segregation of duties and availability of proper documents for each step

o Make sure Donor’s rules and regulations and known, understood, and implemented as integrated part of quality improvement process when providing services.

o Monitor general improvement of the organization including procedure manual based on audit findings, evaluation recommendations and feedback forms comments

o Anticipate and identify risk issues and challenges and the most appropriate solutions to address them.

o Plan and perform internal audits, control reviews and compliance assessments. Analyze results and provide recommendations to the leadership.

    Human Resources

o Process documentation and prepare reports to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)

o Deal with employee requests regarding human resources issues, rules and regulations

o Process payroll preparation

Desirable Background, Experience & Requirements:

Education and Experience

    Technicial Diploma (BTS) in management or administration
    Minimum of two year’s administration experience, preferably with an or local NGO, or a financial/banking institution.
    Proficient in Excel and experience with Word

Personal Skills

Strong interpersonal skills

Strong planning and administrative skills

Strong organizational and time management skills

High quality written and oral communication ability

Team building/Decisiveness/

Required/Desired Foreign Language: Fluency in French, Professional Proficiency in English required

Application Process:

Applications should include a cover letter, CV and the Application form addressed to the IDF Head of Institution;

Applications should be submitted in hard copy in the office at Mile 3 Nkwen (fonab junction) or online sent to the following address: idfbamenda@gmail.com, bertinofochi01@outlook.fr

Deadline for submission will be 19/04/2022

NB: Incomplete applications or applications received after the deadline will not be considered.