Administrative Agent

• Supervise the use and maintenance of office equipment, including photocopier, fax machine and binder, to ensure they are working and arrange for their repair and maintenance as required.
• Ensure the proper functioning of building utilities, such as the water supply and the proper functioning of telephone lines.
• Manage building and property safety and security, and building cleaning
• Maintains regular inventories of all equipment and supplies in accordance with Donor regulations and/or organization policies and procedures.

Administration

• Participate in the organization of meetings and trainings, take notes and prepare minutes during internal meetings and external meetings.
• Produce a range of documents, including letters, emails, memos and presentations, on time
• Monitor the overall improvement of the organization, based on audit results, evaluation recommendations and comments from feedback forms

Human ressources

• Process documentation and prepare reports on staff activities (staffing, recruitment, training, grievances, performance reviews, etc.)
• Handle employee inquiries regarding HR issues, rules and regulations
• Process payroll preparation
• Provide administrative and administrative support to human resources

Background, experience and desirable requirements:

• Education and experience Strongly preferred degree in administration, secretarial duties or related field
• At least two years of experience in administration, preferably with a local or local NGO or financial/banking institution.
• Proficiency in Excel and experience in Word.

Personal skills

• Strong interpersonal skills
• Strong planning and administrative skills
• Strong organizational and time management skills
• High quality written and oral communication skills
• Team building / Decisiveness.

Terms

Composition of the application

file The application file must include;

• Curriculum vitae up to date
• Cover letter
• Copy of diplomas obtained
• Photocopy of the CNI.

Recruitment procedure

Pre-selection of candidates based on the evaluation of their files, only short-listed candidates will be contacted.

Submission of files: application files will be received no later than May 12, 2022 at 5 p.m. by the following email merenso2003@yahoo.fr