Accounting and HR Supervisor

  • CM

As part of the implementation of its interventions, Médecins du Monde Switzerland is recruiting an Accounting and HR Supervisor

JOB DESCRIPTION

Under the hierarchical supervision of the Financial and Logistics Administrative Coordinator, the Accounting and HR Supervision Officer supervises accounting operations and participates in the proper application of HR policy in order to support all staff in achieving their objectives. programs and in compliance with the procedures and policies of MDM and its donors.

He/She strives on a daily basis to respect the imperatives of segregation of tasks and continuity of services.

Oversight:

This position oversees: The Maintenance Officer of the Coordination

A- TASKS & RESPONSIBILITIES

I- SUPERVISION AND ACCOUNTING MANAGEMENT:

ACCOUNTING SUPERVISION OF THE MISSION

  • Ensure the weekly control of accounting documents and financial movements in the accounting journals (paper and Excel) and archive cash closing documents from each base;
  • Ensure the monthly accounting consolidation (complete accounting package) of the mission;
  • Guarantee quality accounting (control of accounting, budgetary, financial, third-party and third-party codes, nature of accounting descriptions, etc.) and its adequacy with quality supporting accounting documents;
  • Control the accounting files and ensure that the archiving of the accounting documents (physical and electronic) of the mission is effective according to MDM standards;
  • Ensure compliance with monthly accounting deadlines;
  • Participate in pre-audits and support the provision (after verification) of accounting files to auditors during audits;
  • Ensure compliance with accounting procedures and national taxation and ensure legal legal monitoring in terms of the finance law;

COORDINATION ACCOUNTING MANAGEMENT

  • Monitor payment schedules for contracts executed on the Coordination;
  • Carry out cashier activities, guarantee the security of its cashier and the confidentiality of information;
  • Execute disbursements and payment of advances, in accordance with established procedures;
  • Ensure that the book of advances and accounting journals are kept;
  • Check before registration that the supporting documents comply with Médecins Du Monde and donor procedures;
  • Check cash balances daily and report any discrepancies to the CAF-Log;
  • Carry out the accounting treatment of entries according to the Employer’s accounting organization;
  • Prepare monthly accounting reports and submit them for the approval of the CAF-Log;
  • Submit payments in checks for signature, ensuring proper compliance with the rules for the payment of invoices;
  • Process banking transactions in accordance with the Employer’s procedures;
  • Be responsible for the proper keeping of the accounts and the quality of the supporting documents presented;
  • Apply all standards described by the Employer;

II- HR MANAGEMENT:

1. Participate in the administrative management of national human resources

  • Participate in the reception and integration of new staff, ensure the administrative briefing;
  • Actively participate in the administrative management of recruitment and hiring of mission staff and ensure compliance with recruitment procedures;
  • Supervise the archiving, maintenance/updating and securing of MDM personnel files;
  • Draft and ensure the follow-up of employee employment contracts, amendments, notifications of secondment and interim responsibility of the mission;
  • Ensure the planning and implementation of evaluation interviews according to defined procedures and monitor the professional development of staff;
  • Centralize the training requests expressed by the teams and propose a training plan for approval and validation;
  • Ensure the collection of elements allowing the establishment of the payroll and ensure the proper conduct of the latter;
  • Participate in the application of MDM’s salary and social policies;
  • Ensure the establishment of legal bodies for representation and consultation of staff on the mission;
  • Keep the organization chart of the mission up to date on a monthly basis;
  • Prepare the declarations of social charges and taxes according to the legal frequency
  • Prepare the checks carried out by State bodies (CNPS, DGI, MINEFOP, etc.);
  • Ensure, with the help of each head of department, the planning of staff leave, monitor its execution and report monthly to the CAF-Log on the state of leave for each staff;
  • Ensure the minimum replacement of members of the administrative service in the event of absence (holidays, illness, etc.);

2. Participate in the implementation of the national human resources management policy

  • Guarantee the application of the legal provisions relating to the end of the contract: procedure for the end of the contract, the balances of any account and the documents for the end of the contract for any reason for the departure of an employee;
  • Participate in the development of national HR management policy and social policy;
  • Ensure compliance with HR procedures at the mission level;
  • Be proactive in improving the working conditions of staff;
  • Participate in the overhaul of the salary grid if necessary (benchmark, monitoring of the household basket, etc.)
  • Participate in the administrative follow-up of disputes and support the assistant administrators of the bases in the local management of disputes with the administrative and possibly judicial authorities;
  • Keep informed of all texts and all developments related to labor law, employment in general, staff training;

3. Team management

  • Participate in the training of administrative teams on HR aspects by providing permanent advisory support to assistant administrators on the bases;
  • Participate in the implementation of staff promotion;
  • Actively participate in the management of staff mobility;
  • Participate in the improvement of recruitment procedures;

4.Reporting/Communication

  • Provide the CAF-Log with a monthly staff monitoring report highlighting all specific points of attention;
  • Assist the CAF-Log when creating operation proposals (HR section);
  • Edit, validate and distribute regulatory memoranda to the bases;

CONDITIONS OF EMPLOYMENT:

  • Full-time position, based in Yaoundé (this is not an assignment/relocation);
  • 12-month national contract, possibly renewable depending on the evolution of funding and the employee’s performance evaluation;
  • Remuneration according to MdM profile and salary grid;

RESEARCH PROFILE:
1- DIPLOMAS, LEVEL OF STUDY

  • BAC + 3 minimum, diploma in the fields of finance, audit and control, accounting, management economics, business administration.
  • Additional training in human resources management is a great asset

2- KEY SKILLS:

  • Justify at least 03 years of experience in a position of accounting supervisor, accountant, administrative and financial assistant or in a similar position in an international NGO
  • Having additional experience as an HR assistant or a similar position in an NGO will be a great asset,
  • Be organized, methodical, rigorous, proactive, dynamic, versatile and autonomous
  • Be honest/integrative and able to work under pressure and be flexible depending on circumstances
  • Ability to write quality reports
  • Computer skill. (Windows, Word, Excel including formulas and TCD, Powerpoint)
  • Knowledge of SAGA software
  • Knowledge of the humanitarian field
  • Force of proposal, good listener, open-minded, sense of confidentiality and able to work under pressure;
  • Proven ability to manage and maintain a good team spirit
  • Experience in negotiation and communication
  • Oral and written knowledge of the French language. Knowledge of English (professional level is required)

TO APPLY :

Interested persons are requested to submit their complete application file by email in the form of a single pdf file. The complete application file includes the following elements:

  • Letter of motivation addressed to the General Coordinator of Médecins du Monde Switzerland in Cameroon;
  • Curriculum Vitae (03 PAGES MAXIMUM);
  • Copy of the valid National Identity Card;
  • Copy of work certificates and the required diploma;
  • Three reference persons (Name, First names, Function, Email address and Functional telephone)

The file must be sent by e-mail to the address recrutement.cameroun@medecinsdumonde.ch with the reference in the subject of the e-mail: CHARGE.E SUP CPTA ET RH_YDE 2023

NB: ONLY SELECTED CANDIDATURES WILL BE CONTACTED AND FILES NOT CONFORMING TO THE INDICATIONS SPECIFIED IN THIS OFFER WILL BE PURELY AND SIMPLY REJECTED.

WOMEN ARE ENCOURAGED TO APPLY

The successful candidate must present a criminal record check. Various tools will be used to screen and assess candidates, including curriculum vitae, diplomas, reference checks, written test and/or interview.

Médecins du Monde is an employer that promotes equal opportunities and implements a fair and transparent recruitment procedure. The procedure is open to all candidates who believe they meet the requirements of the position. No employee or individual at Médecins du Monde has the right to request cash payment or the exchange of favors of any kind in return for preferential treatment in the recruitment process.

Deadline: 01/12/2023 at 5:30 p.m.  

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